Virtual City Hosted Public Meetings

Due to the positive COVID-19 cases being seen in McLennan County, City Council Meeting's began being held online to promote social distancing and to limit the potential spread of the virus. However, it became apparent the necessity to continue providing virtual meetings as an option even after meetings began being held in person again to increase the opportunity for participation. Below 

How to Attend the Virtual Meeting

Via GoToMeeting You can watch and participate during virtual public meetings via the provided GoToMeeting link posted in each meeting's agenda. This information can also be found for that event date within the city's calendar.
- Does not require viewer registration before joining unless you would like to participate
- Allows viewer to engage during 'Public Comment' sections (Only after registering with the city secretary. Details to do so are listed within the agenda for that meeting)
Via 
Dial-In
You can also enter the meeting through a 'listen-only' phone-line, by calling in from your mobile or landline listed in the posted Meeting Agenda
- Works on both landline and mobile phones
- Does not require registration beforehand
- Is available as 'listen-only'
- Toll phone number

Frequently Asked Questions

1.  How to give Public Comment

There are three ways to engage in comment during a virtual meeting, where Public Comment is accepted.

Via GoToMeeting App: If an attendee is connected to the Virtual Meeting via the GoToMeeting link (through the GoToMeeting website or desktop or mobile app) they are able to use the system’s ’raise hand’ feature to indicate they’d wish to speak. When they do so, during the Public Comment section of the meeting, they will be unmuted by a City employee in order to give comment. All speakers must register to speak at least two hours in advance of the meeting. All public comment will occur at the beginning of the meeting under the public comment item. Speakers must call in at least 15 minutes prior to the meeting starting in order to speak. Written comments may also be submitted two hours in advance of the meeting. To register to speak or to submit written comments, please email citysecretary@robinsontexas.org. 

Via Dial-in: If an attendee wishes to give public comment via telephone, they may do so via the US phone number provided in the agenda. They will be called upon, in the order, their call is connected initially, in order to give comment. All speakers must register to speak at least two hours in advance of the meeting. All public comment will occur at the beginning of the meeting under the public comment item. Speakers must call in at least 15 minutes prior to the meeting starting in order to speak. Written comments may also be submitted two hours in advance of the meeting. To register to speak or to submit written comments, please email citysecretary@robinsontexas.org. 

Via Email: If an attendee does not wish to give comment via audio, they may submit their comment in writing to the City Secretary via citysecretary@robinsontexas.org, for it to then be read out loud during the Public Comment section.

Please note: all attendees wishing to offer public comment (through any of the means listed above) must submit their request to the City Secretary no less than 2 hours before the meeting’s scheduled start. If they are offering comment via telephone / dial-in, they must connect 15 mins prior to the meeting start, to register their attendance. No attendee will have a live feed from their computer’s webcam.

2.  How to ’Raise Hand’ via GoToMeeting

During a meeting’s Public Comment section, attendees who are connected to the platform via GoToMeeting (and have preregistered their intent to offer public comment) may indicate they are ready to talk by ’raising their’ hand. They may do so by finding the hand icon on the screen and clicking on it.

Information for Upcoming Virtual Meetings


City Council meetings will be held in person, in accordance to social distancing guidelines, and online to promote social distancing and to limit the potential spreading of COVID. 

The Meeting Agenda, and the Agenda Packet, can be found in the Agendas & Minutes section of the website or by clicking here. Para la agenda en español, visite este sitio web.

The telephone and video meeting will be hosted through GoToMeeting.

Access the meeting online through the link listed for that meeting.
Access Code: this is the code you will use to access the meeting.

Residents can also dial in to be in a listen-only mode for the meeting by calling the toll-free number listed in the agenda for that meeting.

The meeting link, access code, and password can be found within the agenda for that meeting or on the Virtual Meeting Calendar under that meeting date.

Public comment will be allowed via telephone or video conference via WebEx. All speakers must register to speak at least two hours in advance of the meeting. All public comment will occur at the beginning of the meeting under the public comment item. Speakers must call in at least 15 minutes prior to the meeting starting in order to speak. Written comments may also be submitted two hours in advance of the meeting. To register to speak or to submit written comments, please email citysecretary@robinsontexas.org.

An audio recording of the virtual meeting will be made and available to the public in accordance with the Open Meetings Act upon written request.